This Privacy Notice only applies to the personal data of job applicants, potential candidates for employment, and our optional recruiting programs and events.
KEYENCE CORPORATION of America and its subsidiaries and affiliates (“KEYENCE”, “us” or “we”), understand that your privacy is important to you. We are committed to respecting your privacy and protecting your personal data.
“Personal Data” means information that identifies job applicants and potential candidates for employment with us, either submitted as part of the online application and/or through alternative channels (e.g., via professional recruiting firms).
Your consent is voluntary and does not affect your chances in the application process. You are under no obligation to give consent and you can instead submit an application adjusted for specific categories of personal data without affecting your chances in the application process. You can refuse your consent without giving reasons by sending an e-mail to firstname.lastname@example.org. In this case, your data will be deleted immediately after completing the application process.
Personal Data We Collect:
We collect personal data directly from you when you apply for a role with us. This can be your name, address, email address, contact information, work and educational history, achievements, and test results. We also may collect personal data about you from third parties. This can include professional recruiting firms, your references, prior employers, KEYENCE employees with whom you have interviewed, and employment background check providers, to the extent this is permitted by applicable law.
Sensitive personal data is a subset of personal data and includes ethnicity, health, philosophical or religious beliefs, political opinions, biometric data, sexual orientation, as well as other categories as prescribed by law. We do not seek to obtain and will not collect such data about a candidate unless permitted to do so by applicable laws (e.g., US equal opportunity monitoring)
Use of Personal data:
- Identifying and evaluating candidates for potential employment, as well as for future roles that may become available.
- Inviting you to recruiting events and keeping you informed about recruiting programs
- Ensuring compliance with legal requirements including diversity requirements and practices
- Recordkeeping in relation to recruiting and hiring
- Conducting background and criminal history checks as permitted by applicable law
- Protecting our legal rights to the extent authorized or permitted by law; or
- Emergency situations where the health or safety of one or more individuals may be endangered.
We may also analyze your personal data or aggregated data to improve our recruitment and hiring process and increase our ability to attract successful candidates.
We process your personal data for the purposes described above: when we have your consent to do so; when necessary to enter into an employment contract with you; when necessary for us to comply with a legal obligation; or when necessary for the purposes of our legitimate interests as an employer operating globally.
As part of our recruiting processes, we use third party service providers to provide a recruiting software system. We also share your personal data with other third party service providers that may assist us in recruiting talent, administering and evaluating pre-employment screening and testing, and improving our recruiting practices.
Your data may also be transmitted to KEYENCE Corporation and other KEYENCE affiliates. In addition, we may disclose or transfer your personal data in the event of a re-organization, merger, sale, joint venture, assignment, or other transfer or disposition of all or any portion of our business. In order to keep the level of data protection as high as possible, a transfer of personal data takes place on the legitimate basis for the transfer of personal data to third countries.
Your personal data will be stored and processed for the purpose of the recruiting or other human resource management in accordance with applicable data protection laws and other regulations. All personal data that is collected and processed are protected against unauthorized access and manipulation by technical and organizational measures. Your information will be kept strictly confidential.
We have implemented generally accepted standards of technical and operational security to protect personal data from loss, misuse, alteration, or destruction. Only authorized personnel of KEYENCE and of our third party service providers are provided access to personal data, and these employees and third party service providers are required to treat this information as confidential. Despite these precautions, we cannot guarantee that unauthorized persons will not obtain access to your personal data.
If you accept an offer of employment by us, any relevant personal data collected during your pre-employment period will become part of your personnel records and will be retained in accordance with specific country legal requirements. If we do not employ you, we may nevertheless continue to retain and use your personal data for a period of time (which may vary depending on the country) for system administration purposes, to consider you for potential future roles, and to perform research. Thereafter, we retain a minimum amount of your personal data to record your recruiting activity with us.
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