Transportation, Delivery, and Truck Freight
Logistics is the system that delivers goods quickly and on time from the production location or factory to the consumer. Key functions in logistics are transportation, delivery, and truck freight. This section describes these three functions.
Management of Shipping
Shipping and management of that work is an important part of transportation, delivery, and truck freight. This is because products must be shipped correctly, on time, and as detailed in the order information supplied from the customer. Let's take a look at the typical flow of work from shipping preparation to shipping and recording transaction after shipping.
Flow from Creating the Shipping Instruction Form up to Recording the Transaction
Step 1: Create the Shipping Instruction Form and Necessary Documents
When the delivery time gets close, enter a sales slip based on the order and create a shipping instruction form. The warehouse manager proceeds to shipping preparation while checking the delivery statement, receipt, and this shipping instruction form.
Step 2: Shipping Preparation
The warehouse manager performs picking according to the shipping instruction form. After the picked products are inspected for problems, they are packed along with the delivery statement and loaded on a truck. Selecting the appropriate packaging materials and type of packing for the shape of the products and the delivery method is important at this time.
Step 3: Shipping and Delivery
The products are delivered to the customer. When the products are delivered to the customer, give the delivery statement, copy of the delivery statement, and receipt to the customer. Have the customer confirm the documents, then stamp or sign the receipt and bring the receipt and copy of the delivery statement back to the company.
Step 4: Create a Sales Slip
The warehouse manager creates a sales slip based on the receipt and copy of the delivery statement and passes this to the accounting manager. The sales are finalized in this manner.
Step 5: Record the Transaction
The accounting manager who has received the sales slip and receipt from the warehouse manager records the transaction as sales. If cash (bank transfer) is received later as sales, it is handled as accounts receivable.
Progress Management of Transportation, Delivery, and Truck Freight
Carefully Check Progress Using Handheld Computers
It is unrealistic to manage pickup request information from customers as well as daily warehousing and delivery information by entering it manually. Now efficiently performing progress management using handheld computers linked to the internet is common practice in the industry. Real-time work progress can be understood in detail by using barcode scanning and tabulating data in the following processes: pickup and receiving, unloading and storage (receiving inspection), shipping preparation and inspection, loading (shipping inspection), delivery, and delivery completion.